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5 Tips to Optimize Your Offsite Business Storage

Empty warehouse full of cargo
When you manage your own business, efficiency is one of your primary concerns. For many business owners, a secondary storage location is an essential part of maximizing productivity and organization in their workspace and storage space.

However, because you likely spend the majority of your time at your brick and mortar location or headquarters, you may realize that your offsite storage area has become less of a filing room, stock room, or inventory space and more of a dumping ground for surplus items that don't have an obvious place in your office.

Optimizing your offsite business storage ensures that you never have to delay your normal business process because you can't find a document or fill an order promptly due to the disarray. In this blog, we provide five tips to help you organize and maximize the benefits of this space.

1. Choose Which Specific Items to Store

This tip may sound obvious, but the most important step in creating efficient offsite storage is only taking items that belong in storage offsite in the first place. The type of items you place in storage may depend on the type and size of your business.

For example, you may decide to store seasonal products, backup tapes or hard drives, hard copies of client or sales records, or even supplies like cleaning and paper products. However, ideally your storage unit should have only one or two purposes maximum to prevent clutter and confusion.

2. Create an Organization and Labeling System

A productive business requires consistent organization. While you may have to adjust your organization system as you place items into storage or rearrange, you should have an idea of how you will organize your storage before you start.

One of your most important tools is a labeling system. This system ensures that any employee who has to access the space can find what he or she is looking for without unnecessary messes or delays.

3. Decide How and When to Transport Items

Deciding how your storage transportation will work is as important as deciding which items you will store, especially if your storage includes inventory that you actively sell. You may need to treat storage retrieval like any other delivery.

Set a schedule for deliveries, whether that schedule is daily, weekly, monthly, or at another interval. Create a system to dictate which items move into and out of storage during these deliveries and who is responsible for moving them.

4. Dedicate Specific Employees to Management

In addition to establishing a transportation system, you will need to put item management into place. This management may be more hands-on for offsite storage that includes inventory and more laid back for storage spaces that primarily house documents or backups.

In either case, you should delegate this responsibility to a specific person, even if that person is you, to ensure the management is consistent.

5. Invest in Shelving and Containers

As you put your storage system into place, invest in appropriate shelving and containers for your items. These organizational tools can assist in keeping your items in order, but should also protect any vulnerable items.

For example, sensitive materials may need to go into fireproof safes, while paperwork should go into filing cabinets or boxes.

Use these tips to make your offsite business storage an asset that helps your business succeed on a daily basis and grow in the long term. As your business evolves, remember to continually evaluate the function of your offsite business storage and ensure that the space is keeping up with your company's changing needs.

For secure business and document storage, trust Blanco Self Storage.